Job vacancy Female Administrative Officer / Secretary (NGO)

JOB BY
Ngcareers.com

WORK AT
Willers Solutions Limited
Job Type
Employee
Job Status
Full Time
Announced
07 July, 2020
Job Title

Female Administrative Officer / Secretary (NGO)

Job Location
Job Presentation

Willers Solutions Limited - Our client, a reputable firm, is currently recruiting suitably qualified candidates to fill the position below:

Job Title: Female Administrative Officer / Secretary (NGO)

Location: Lagos

Job Description

  • Scheduling meetings and appointments and ensure appropriate communication, prepare boardroom and data projector for meetings.
  • Maintaining the office condition and arranging necessary repairs;
  • Setting-up conference calls, booking and reserving conference rooms;
  • Preparing agendas, name tags and attendance registers for meetings and events;
  • Overseeing the general workers responsibilities and ensure that the office is kept clean at all times and ensure office orderliness and professional appearance;
  • Ensuring that after hours/special holiday messages are recorded, retrieved, and communicated to the relevant people where needed.
  • Receiving and send program pouches, track shipment, confirm receipt and forward to the relevant person;
  • Maintaining an up-to-date contact list for the program, both internal and external contacts;
  • Take minutes at administrative team meetings and ensure that proper record keeping is taking place and maintained;
  • Addressing employees’ queries regarding office management issues (e.g. stationery);
  • Tracking the utilization of office consumables, and order consumables when needed;
  • Liaising with facility management vendors, including catering and security services;
  • Planning in-house or off-site activities, like parties and celebrations;
  • Assisting with coordinating procurement (preparing Purchase Request and requesting for quotations);
  • Office space management and ensuring the building meets Fire, Health and Safety requirements.
Valid Till
9 Jul, 2020


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